User Guide

Introduction

This is a how-to-guide for students, mentors and organizers of the program

How to Create an Account

1. Visit the user sign-up page
2. You will receive a verification email. Follow the link inside to confirm your account

How to Make a Booking

1. Login using your account

2. Open the menu on the top right of the page. Click ‘Create Booking’ or ‘View Calendar’. A booking can be created from either of these pages. The Calendar view is recommended so that you can view current bookings and availabilities for mentors.

3. Enter a start time for the booking. An end time will be automatically populated for you. Select a mentor (the mentor must be available to create a booking). Select a car. The system will produce errors in the following cases:

   • There is less than 30 minutes between bookings
   • The booking clashes with another booking
   • The proposed booking date/time is outside business hours (9am - 8pm)
   • The selected mentor is not available or booked for the proposed booking date/time
   • The selected car is booked during the proposed booking date
   • The booking is in the past
   • The booking is > 6 weeks ahead

A success message will display on booking creation.

4. You will receive a booking creation email, with details about the pending booking.

5. Once the mentor accepts the booking, you will receive a booking confirmation email.

How to View Bookings

1. Login to your account
2. Open the menu and select ‘View Bookings’
3. Here you can see a list of bookings and their status

4. To view more details about a specific booking, click on its booking ID

(Mentors) How to Approve Booking Request

1. Login to your account
2. Open the menu and click ‘View Bookings’
3. Select a pending booking and click ‘Approve’

4. You will receive a confirmation email

(Mentors) How to Cancel Booking Request

As above, only select ‘Cancel’ on the booking detail page. You, and the student will receive a cancellation email.

(Mentors) How to Enter Availabilities

1. Login to your account
2. Open the menu, slect ‘Add Availaility’ or ‘View Calendar’. An availability can be added from either of these pages.

3. Select a start and end date for your availability. Availabilities are limited to 12hrs, and must be within business hours (9am - 8pm)

   The system will generate errors in the following cases:

   • The start and end date are the same
   • The end date is before the start date
   • The availability is in the past
   • The availability is > 6 weeks in the future

4. You will see a success message upon submit